Dispute resolution procedure

I’m having a major disagreement with someone in Table Tennis ACT. What should I do?

In the first instance, you should try to resolve the disagreement with the other person or persons within 14 days. You can also ask the Board to help you resolve the dispute – unless the issue is with the Board.

If you can’t resolve the dispute by coming to an agreement, you (or the other person/s) can write to the Board to start a formal dispute resolution process. 

How will the disagreement be managed so that it is fair?

The Board will appoint an independent decision-maker. If the disagreement is with the Board or a Board member, then both the member and the Board should agree on the decision-maker.

The Secretary will write to each party to the dispute to let them know the dispute resolution process has started. 

The decision-maker will contact all parties to the dispute and ensure they have an opportunity to be heard. The decision-maker might also try to resolve the dispute by getting the parties to reach an agreement.

Once the decision-maker has had input from the parties and reviewed the information, they will make a decision and inform the Board in writing.

Disciplinary procedure - FAQs

A member has done something I believe is harmful to Table Tennis ACT. How can I make sure they are brought to account? 

The issue must be brought to the attention of the Board. The Board can then decide whether to take the issue further.

What are the grounds for taking disciplinary action against a member?

Disciplinary action can be taken if a member:

• Does not comply with relevant legislation or Table Tennis ACT’s rules, or

• The member does things that harm Table Tennis ACT or its members.

What type of disciplinary action could be made against a member?

Disciplinary action could include demoting, removing or cancelling a member’s membership, suspending rights and privileges, or disqualifying a member for a period.

Who decides if there has been any wrongdoing?

The Board will appoint an independent decision-maker, who will consider the information and materials, including written information provided by the Board and any submissions made by the member and interviews with witnesses. The decision-maker will come to a decision and inform the Board in writing. 

I’ve received a notice from the Board about possible disciplinary action against me. Will I get an opportunity to share my side of the story? 

The Board must give the member written notice, including details, of a complaint. The decision-maker, once appointed, will invite all parties to make a submission in writing or orally.

Appealing decisions

I have been suspended from Table Tennis ACT, and I think it’s unfair. Can I appeal?

A member, or the Board, can appeal a decision by writing to the Secretary within 7 days.

A decision can only be set aside through a special resolution of Table Tennis ACT, and with the agreement of 75% of the votes (made via secret ballot). 

The Board must call a general meeting to consider the special resolution, with the special resolution the only item of business. The Board must give members at least 21 days’ notice of the meeting. 

The Secretary will give all parties to the appeal a copy of the appeal notice, and the parties will have an opportunity to be heard at the meeting.

Parties can also make an appeal to relevant tribunals including the ACT Civil & Administrative Tribunal and the National Sports Tribunal.